GOG Foundation Careers

Executive Assistant

The Executive Assistant provides proactive, high-quality administrative support to the Clinical Trials Management (CTM) team and the GOG Partners G8 leadership, ensuring seamless scheduling, travel logistics, site-visit coordination, expense processing, and day-to-day operations. The role keeps leaders and project teams organized and focused on high-priority work by managing calendars, agendas, minutes, and communications, and by coordinating multi-stakeholder operations meetings across platforms.

Responsibilities

Scheduling, Calendaring & Meeting Support

• Own complex calendar management for Executive Director, Clinical Trials Management, GOG Site Engagement Liaison, and G8 Leadership; schedule internal/external operations meetings, cross-functional check-ins, and leadership operational calls.
• Coordinate and host virtual meetings using Microsoft Teams, Zoom, (and other platforms as needed); prepare agendas and capture/distribute minutes and action items.
• Create and distribute Doodle (or similar) polls to optimize meeting times across time zones.

Site Visit & Travel Coordination (G8 & CTM Team)

• Coordinate end-to-end travel for G8 Leadership and Clinical Trials Management staff, including booking flights, hotels, and ground transportation; prepare detailed itineraries and visit packets.
• Schedule site visits with institution staff/administrative assistants and align physician/staff calendars; coordinate on-site agendas and logistics.

Expense, Reconciliation & Reporting

• Process expense reports accurately and on time; gather receipts and maintain line-item detail for corporate card reconciliation in accordance with policy.

Communication & Administrative Operations

• Draft clear, concise correspondence, agendas, and meeting summaries; support proposal formatting and distribution as needed.
• Maintain organized electronic files, trackers, and shared resources to ensure easy access to high-priority information.
• Provide additional administrative support to the Clinical Trials Management team and G8 Leadership as assigned.
• Travel may be required (minimal).

Qualifications

• Bachelor’s Degree preferred or equivalent relevant experience.
• 5+ years of administrative experience supporting healthcare, medical association, or life-sciences environments; experience in GYN oncology or women’s health preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Demonstrated excellence in verbal and written communication, including meeting support and stakeholder interaction.
• Strong organization and time-management skills; ability to prioritize and manage multiple tasks simultaneously with attention to detail and meet deadlines.
• Proven initiative and ability to work independently in a fast-paced, high-volume, fully remote environment.

Competencies

• Teamwork & Professionalism: Builds trust and collaborates effectively with clinical, operational, and external stakeholders.
• Adaptability: Remains flexible amid changing priorities and diverse tasks; exercises sound judgment in ambiguous situations.

Interested parties please submit resume and cover letter to Katie Campbell-Simms at kcampbell@gog.org

Salary range: $55,000-$75,000

Benefits:

1. Health and vision insurance
2. Dental Insurance
3. 401k plan
4. Long- and short-term disability
5. Paid vacation and paid sick leave
6. Personal days
7. Tuition assistance/reimbursement

Paid Holidays – New Year’s Day, Martin Luther King, Jr’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and the Friday following and Christmas Day. Two personal business days a year after completion of one year of employment beginning January of the calendar year). One day if start date is before October 1 or if you are a part-time employee.
Equal Employment Opportunity
The GOG is an Equal Opportunity Employer and strives to recruit and retain highly competent individuals for its staff. It is GOG policy to recognize the potential of each employee without regard to race, color, religion, national origin, creed, sex, age, marital status, sexual orientation, family responsibilities, disabilities, or other status protected by applicable law. This policy applies to all phases of the employment relationship.